Thing 14: Email

 After completing this ‘thing’ I feel I have effectively learnt how to manage and organise my emails, also how to get the best out of using email. I use emails inside and outside of work to communicate with professionals or just catch up with friends. One thing I have learned from completing this this is how long a type of email system has been used for –1960's! 

I found this ‘thing’ informative and helpful as it explains in detail what ‘parts’ of the email are and how to use them (message header, body and attachments).

I Learned how to BCC in an email, prior to this ‘thing’ I had not used this function. I found this interesting and a good tool to be able to use as if I need to email a group of people with information or a newsletter, but I do not want to share their email addresses with everyone I can use the BCC feature to keep it private. I tried this feature out and was surprised at how easy it was to use.  

I also have become more aware about opening ‘attachments’ received within an email – and by downloading an anti-virus programme to help protect my device.  

The information then went on to explain reply features (Reply, Reply All and Forward) I feel confident using these features when sending emails.  

I learned why ‘Junk and Spam’ emails are separated. I did not realise there was a specific difference between the two. I was aware that spam emails can be dangerous if you click on a link within one. I understand how some individuals can be caught out as spam emails can often look professional – using your name etc. 

To help manage my emails I have followed one of the links provided and read information and advice about ways on which to control junk and spam emails.  

I have created folders to of emails that need a response as soon as possible, when I have time, emails that don’t need a response, and emails containing information that I will later need.  

I currently do not have much of a system to effectively manage my emails, so I found the activities helpful and informative and I feel that I can use some of the tips to help manage my own emails. I feel that this will help me become more efficient in time management when dealing with emails and be able to respond to emails that are urgent with more ease.  

 

Teneo et teneor, 

Hannah.